Turner Parent Club

TURNER PARENT CLUB

BYLAWS

ARTICLE I: Name

The name of this organization shall be the Turner Parent Club, commonly referred to as the "TPC".

ARTICLE II: Purpose

The purpose of the Turner Parent Club shall be to partner families with the Turner Elementary School administration and staff :

• To provide educational and recreational activities for the children which might not otherwise be available;

• To initiate or sponsor projects to enrich and improve the Turner Elementary School environment for all students;

• To provide volunteers for school events and projects;

• To promote family learning activities;

• To promote safe and healthy surroundings.

ARTICLE III: Membership

1. Membership consists of the following persons that subscribe to the purpose of the organization:

   1. All families of students attending Turner Elementary School;

   2. School staff and volunteers.

2. Members actively participating in at least 3 previous scheduled meetings and or activities of the TPC within the current or previous school year shall be considered ‘Active members’. Only Active members, when present at a regular meeting, or special meeting of the general membership shall be entitled to a single vote on any issue before the TPC, and are also eligible to hold office in compliance with the Bylaws of the TPC. There will be no voting by proxy.

3. No dues shall be collected for membership.

ARTICLE IV: Officers

1. President: The president presides over all meetings, supervises the work of other officers, appoints committees and oversees publicity of the organization.

2. Vice-President: The vice-president aids the president, supervises the work of committees, and assumes the responsibilities of the president when they are unable to perform the duties.

3. Secretary: The secretary keeps and reads the minutes of the meeting, assists with correspondence and files copies of reports and documents.

4. Treasurer: The treasurer handles all the organization finances, keeps accurate records of income and expenditures, and gives financial reports at regular meetings. The treasurer is required to have been an active member (actively participating in at least 3 previously scheduled meetings and/or volunteering during activities of the TPC within the current or previous school year) for at least one year prior to election.  Also, the treasurer is required to complete a background check. 

Two persons may be nominated and elected to an office. In this instance, both persons shall be given the all the rights and responsibilities of that position.

The standing members of the Executive Board will be the President, Vice-President, Treasurer, and Secretary, with the Principal serving as an ex-offcio member with voting privileges unless otherwise specified within these Bylaws. The standing members of the Executive Board are expected, as much as possible, to be present at regular meeting.

ARTICLE V: Elections

1. The election of officers shall take place during the September meeting each year.

2. All members of the organization may participate in the election.

3. The Executive Board shall present a list of officers for election.

4. Further nominations may be received from the floor.

5. The election of the candidates, if un-contested, may be by voice vote. Any contested election shall be by written ballot.

6. The elected term shall be for one year.

7. Term limits shall be set so that no person shall hold the same office for more than three consecutive years.

8. Newly elected officers shall assume their duties July 1st.  A change over meeting of the Executive Board will be held in June, after the June meeting. The President is responsible for organizing the meeting which will include providing information to the new board members. Additionally, all records, files and documents must be transferred to the new board at that time.

9. A majority of the votes cast shall be necessary for election. Should no person receive a majority, then a run-off between the two persons who received the largest number of votes will be held. In the event of a tie, the election will be resolved with a coin toss.

10. The Executive Board shall fill any vacancy, for the unexpired portion of the term, for any officer because of resignation or inability to serve. However, should a vacancy occur in the office of the President, the Vice-President shall immediately assume the office. If there are two Vice-Presidents, the Executive Board shall select either of the two to assume office.

ARTICLE VI: Meetings

1. Regular meetings of the membership will be held once a month during the school year.

2. A meeting of the Executive Board can be called by the President or at the request of another officer.

3. No regular membership meetings will be held during the summer vacation months.

4. At least two members of the Executive Board and at least one member present, at a regular meeting, shall constitute a quorum, which shall be necessary for the purpose of conducting business.

5. A motion, to be passed, must be approved by a majority of votes cast.

6. Meetings of The Turner Parent Club will generally follow Robert’s Rules of Order; however, it shall be clear and simple in its procedures and, when practical, avoid the finer points of parliamentary procedure.

7. The President of the Turner Parent Club, or in his/her absence, the next member of the Executive Board in the line of succession shall be the final authority on procedural matters.

ARTICLE VII: Finances

1. The Turner Parent Club is a non-profit organization. All monies earned by the organization shall be used to benefit the students and school.

2. Expenditures will be authorized by a vote of Active members present at a meeting, except under special circumstances when it may be authorized by a vote of no less than two members of the Executive Board (ie. Emergencies arising between meetings). In such cases it shall be recommended that all members of the Executive Board, or those that are available to vote within a reasonable amount of time, partake in the vote.

3. All checks written on the TPC account must be signed by the Treasurer or President and counter signed by the Principal, the school's Administrative Assistant, or other person designated by the Cascade School District.

4. The fiscal year shall begin on July 1^st and end on June 30^th of the following year.

5. No loans shall be made by the organization to its officers or members.

6. The Treasurer shall present financial reports at each regular membership meeting and shall prepare final reports at the close of the term of office. The Executive Board shall have the reports and the accounts examined annually by an informal audit committee, who, if satisfied that the Treasurer's annual reports are correct, shall sign a statement of that fact at the end of the report.

7. It shall be the policy of the Turner Parent Club to reserve the right to not accept a check from a person who has written at least one bad check to the TPC. The Executive Board shall be the final authority in determining if checks shall be accepted from a person who has previously written bad checks.

ARTICLE VIII: Amendments

1. A proposed change to the Bylaws shall be made by a motion to the organization at a regular meeting and should be submitted in writing.

2. These Bylaws may be amended or repealed, or new Bylaws may be adopted, by a double majority vote of both the Executive Board and of Active members present at a regular meeting, provided that the proposed amendments were read at the previous meeting.

3. Copies of proposed changes to the Bylaws shall be made available to members at both meetings indicated in Section 2. These copies shall also be attached to the official minutes from both meetings.

ARTICLE IX: Authority

1. The Turner Parent Club exists under the authority of the Cascade School District.

ARTICLE : Dissolution of the organization

1. Should the Turner Parent Club be dissolved due to the lack of interest and activity, all remaining funds in the treasury shall be turned over to Turner Elementary School to be spent on programs and purchases benefiting the children of Turner Elementary School.

*** The bylaws were amended and approved at the May 2011 meeting.